When we start a process, there is a setup cost. For example, loading a software application, pulling up a chart, or remembering where you left off on a previous task. The common definition of setup cost is the outlay incurred to configure a machine for production to run. As production begins to gain momentum, there is an initial period where there is no gain. In accounting, you spread this cost over the whole production cycle. Setting up machines, system configuration, trial runs, etc., add to a delay in the gains for the work we put into place.
In orthodontic practice, we also incur setup costs daily as we come into the office. We can underestimate the impact of this setup cost on our productivity and workload. The team prepares the operatories, instrument setups, sterilization, and even your digital workflow follows this principle.
How can we minimize the slow-downs in the setup cost of what we do?
Setup reduction
The reduction can come from doing less or by doing it more quickly. We can reduce the time that lacks productivity. We achieve this by reducing the steps to become productive, making it shorter, changing the sequence, and adding people for the setup.
Batching
Scheduling similar work together helps to maximize the benefit of setup cost by batching work that runs similar software or equipment. When we batch work into the same production line, the setup cost minimizes since the initial setup helps drive many tasks and procedures in sequence. In these cases, mono-tasking instead of multi-tasking between different workflows can help reduce slowdowns.
Dedicated tools
When an orthodontist does digital work, many tools help with treatment planning. Having dedicated and optimized tools can reduce mental strain and minimize setup costs. Dual monitors are one example where setting up two monitors and multiple windows at once can optimize digital workflow. As a result, the doctor is not toggling between applications or opening them one at a time. Thus remembering what is on task.
Dedicated, high-powered computers are another example of improving digital work. This allows fast preparation from logging into accounts and loading digital applications quickly. Prepared kits and software routines can make dedicated workstations fast and easy to configure.
